Health & Emergency Procedures
Emergency or Injury Requiring Medical Attention
In case of medical emergency, the staff will administer first aid. The parent or authorized adult will be notified as quickly as possible. If immediate medical attention is required, the staff will call the local ambulance service (911), they will transport the child to the most appropriate hospital – in most cases, the hospital of the child’s physician. Our primary source of medical care will be Children’s Hospital at 333 N. Smith Ave. in Saint Paul. A report will be made for our records and the DHS will be notified within 24 hours of the event.
Administration of First Aid and CPR
All staff members are required to take a certified first aid course, to be renewed every three years. This course should be completed within 90 days of starting. All staff member must successfully complete CPR and renew every two years.
Sunscreens and Insect Repellents
At the beginning of your child’s first summer session, you will receive a permission slip to administer these non-prescription medications and directions to apply sunscreen daily before arrival. We will apply at Noon (for SA) or 3:00 for children who nap. Parents must provide a bottle to be kept at the center. Please label the bottle with your child’s name. If you do not take the bottle at the end of summer, then we will dispose of it. It does expire.
Blizzard or Severe Weather
What do I do if the center has not opened yet:
If severe winter weather conditions are present listen to WCCO for notification of school closings. If you hear or see that the St. Paul Public Schools are closed, then you will know that we are closed. We do not have our name announced. If it is a school release day then call the center and the voice message will tell you if we are closed.
What will happen when the center is already open?
If St. Paul Public Schools announces that they are canceling afternoon kindergarten (announced on WCCO), then we will close by 1:00. We will contact you at work and give you a reasonable amount of time to pick you child up here or at their elementary school. If they announce that they are canceling “all after school activities”, then we will close by 3:00.
When center transportation may not be available:
If your child is transported to and from school by our center, there may be weather conditions that are too dangerous for us to be driving, but we may still be open. We may contact you at work and expect you to make arrangements to pick your child up, or we may expect you to transport your child to school. We will contact your child’s school to notify them that we will not be picking up.
When the schools are closed for a release day:
If a severe weather occurs when SPPS are not in session, then call the center and I will leave a notice on the voice mail by 6:00am.
PLEASE BE PREPARED TO PICK YOUR CHILD UP FROM THEIR SCHOOL OR OUR CENTER. LISTEN TO WCCO AND PLEASE GIVE US AN ALTERNATE NUMBER IF YOU WILL NOT BE AT THE NUMBER YOU DESIGNATED WHEN REGISTERING.
If the parents are unable to make it to the center due to the weather conditions, provisions will be made to make it as comfortable as possible for them. The staff person responsible for staying will be designated at the time of the initial announcement considering their distance to home, etc. If the time delay is such that it overlaps a mealtime, the staff should prepare as balanced a meal as possible. If the child would need to be there overnight, then at 8:00 pm, cots will be put down and provisions for a comfortable and safe nights sleep will be provided for.
Tornado / Natural Disaster Procedure
Tornado drills will be conducted monthly from April through September and logged (date/time/ratio). The shelter is in the lower level hallway. In the event of an actual tornado, the staff and the children will be sitting on the floor with their backs to the walls and their heads tucked into their knees (emergency position). The staff will bring a class list, emergency cards, first aid kit, flashlight and a radio (tuned to WCCO for weather updates). An emergency shelter kit (does not include the emergency cards) is in the furnace room adjacent to the tornado shelter area. If time permits, staff may bring out a snack in case the group needs to be in the shelter for a long period of time.
Emergency Procedures (Tornado/Natural Disaster)
1. One staff member will alert the rest of the staff and the children. The children will be lead by their core teacher/assistant teacher who has a list of the children in their charge.
2. The assistant teacher/aide will check the bathrooms and classrooms to make sure that all children have joined the group in the shelter area.
3. The teacher will check the attendance sheet to be sure that everyone is present.
4. If this is a real emergency, the head teacher will listen to the radio and follow instructions.
5. Flashlights should be available in case of electrical failure.
6. All staff should remain calm, leading the children in stories, songs, etc.
7. The children will be informed that they are in the shelter area to ensure their safety.
Touch Down – In the event that a tornado should touch down in the area, the staff will tend to the children. First aid will be administered, if necessary, and the children will be taken care of until their parents, emergency contacts and/or proper authorities can come for them.
Tornado Watch – A tornado watch means that the national weather service is alert to possible development in a specified area over a specified period of time. There is no siren, by public warning over TV and radio. Children will be brought inside immediately. One staff person will listen to the radio and keep others aware of the status. Staff will open a few windows to listen for sirens. Staff will keep the children calm and preoccupied with constructive activities.
Tornado Warning – A tornado warning means that the national weather service has confirmed a tornado siting and location, time of detection and direction of movement. There is a steady siren and public warning over TV and radio. Staff and children will TAKE SHELTER IMMEDIATELY.
Flooding – In the event of flooding, staff and children will move to a higher floor in the building and take care not to touch any electrical receptors.
Fire drills will be conducted monthly. Each class will conduct a drill the first Wednesday of each month and it will be indicated on the log in the office. The logs will be reviewed biannually. Fire safety is a regular part of the curriculum for the children and the emphasis is on safety procedures. Evacuation routes and actual staff responsibilities during evacuation are posted in each room. All emergency numbers are posted by the telephone.
There are smoke detectors in all of the areas where children are present. Instructions on how to use the fire extinguishers are posted near them. Fires are reported to the division of public health within 24 hours. Our system and extinguishers are inspected annually by Weber and Troseth. Our building is inspected by the St. Paul Fire Marshall.
A water failure would necessitate closing school. If it should occur during operating hours, the parents will be contacted. A power failure would mean that class routine would be considered and altered to keep children from becoming frightened. If the power failure will be prolonged indefinitely, it may be necessary to notify parents individually.
If a stray animal is in the area of the children, the children will be removed immediately. If this is a recurring situation with the same animal, then animal control will be contacted to try to eliminate the problem.
If a child is missing after having been in attendance at the start of the day, the teacher will notify the Director. The building and grounds will be checked in search of the child. If they cannot be found within 20 minutes, the parent(s) will be notified and they will then contact the police.
Inspection for Health Hazards
A daily visual inspection will be made of all areas at the beginning of the day. Each staff will make an inspection as they arrive. Any equipment in need of repair will be removed or thrown out if necessary. A semi-annual inspection will be kept on file that will help us make any changes in procedures to improve the quality of the safety of our environment. All indoor areas used by children will be sanitized daily to maintain good quality of cleanliness and lower risk of infections.
Accident Prevention Procedures
The rooms are arranged to minimize safety hazards. Equipment and furniture are inspected and should be in good repair, free of sharp edges, dangerous protrusions, and opening or angles that could trap part of a child’s body.
Sharp articles, medicines, plastic bags, poisonous plants, and chemicals are kept out of the reach of children. Electrical cords are inspected and outlets are covered. Adult-size knives and scissors are stored out of the reach of children.